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Exhibitor Logistics Resource

for Canada Annual Meetings 2022

Tabletop Schedule – Exhibit Hall is the International Ballroom

Tuesday, October 18	7:00AM-6:30PM	Exhibit Hall Open
	6:00-7:00AM	Tabletop Set-up
	7:00-8:00AM	Networking Breakfast in Exhibit Hall
	10:15-10:45AM	Refreshment Break in Exhibit Hall
	12:00-1:15PM	Lunch Break in Exhibit Hall
	2:30-3:00PM	Refreshment Break in Exhibit Hall
	5:20-6:20PM	Networking Reception in Exhibit Hall
Wednesday, October 19	7:00AM-1:35PM	Exhibit Hall Open
	7:00-8:00AM	Networking Breakfast in Exhibit Hall
	10:35-11:05AM	Refreshment Break in Exhibit Hall
	12:20-1:35PM	Lunch Break in Exhibit Hall
	1:36-4:00PM	Tabletop Tear Down

Conference App

Download the DIA Global App and navigate to the Canada Annual Meeting 2022 event to view the agenda and speakers, network with attendees and other exhibitors, and get updates throughout the conference. Available for all Apple and Android products – just search “DIA Global” in your app store.

Lead Retrieval

Lead retrieval will be available the LeadCapture App provided by Cvent. The Leads feature will allow your exhibit staff to scan an attendee’s badge, providing back their contact information, while allowing your staff to rate the quality of the lead and add any relevant notes.

Exhibitor Directory Listing and Staff Registrations

Part of the materials provided to all meeting participants will be an exhibitor directory including a brief company summary. Please login to the online Manage My Exhibits portal on the DIA website and complete the Directory Listing by Friday, September 30.

You may also register the personnel included with your tabletop through Manage My Exhibits if they have not already been registered.

Tabletops include one complimentary full meeting registration – if you are planning on sending additional staff, they would need to register as attendees.

Tabletop Display Policies

Make sure you and your staff are acquainted with the tabletop display policies and procedures for this meeting. Please do not ship displays that not permitted to be used.

This is a tabletop exhibit and all display materials must be placed on surface of the table. Pop-up tabletop displays may be used, however, pop-up floor displays designed for a standard 10 foot booth or any other floor display may not be used. No additional equipment or displays may be placed in surrounding area. There will not be room for freestanding banners next to your table but may be placed directly behind your table.

Brochure Table

There will be a table in the registration/foyer area where you may also place a stack of brochures. Signage on the table will remind attendees to visit you all in the Ambassador Ballroom. We ask that you limit this to a small stack of a single brochure in order to accommodate all participating companies.

Shipping & Handling Information

If you need to ship materials to the hotel, please address your shipment as follows:

Delta Ottawa City Centre
101 Lyon Street
Ottawa, K1R 5T9
The material must clearly show the following information:
Name of Event: DIA Canada Annual Meeting
Date of Event: October 18-19, 2022
Name of Event Contact: Lynda Fisher/Jeanne Boone
Meeting Room Name: International Ballroom
Catering Representative: Lori McKendry
Number of Items:
Attention: Banquet Department
A handling charge of $2.50 per box will apply.

The client is responsible to make arrangements for the pickup of all material
The hotel assumes no liability for loss or damage to materials while on hotel premises.
Our receiving dock business hours are 7:00 a.m.–3:30 p.m. Monday through Friday. Labour charges for weekend deliveries/pickups may apply.