Event Safety Code of Conduct

DIA is dedicated to providing a safe event experience for all participants and others involved, including attendees, sponsors, vendors, exhibitors, students, guests, staff, and contractors.

This Code of Conduct is not intended to be a complete list of all rules and regulations applicable to a DIA meeting or event. DIA reserves the right to remove, or deny attendance to, any person who either: (i) violates, or is likely to violate, this Code of Conduct, or general health, safety, and well-being of other persons; or (ii) is disruptive and/or interferes, or is likely to disrupt or interfere, with the safe conduct of the main event, in any DIA transportation, or affiliated event held in conjunction . All decisions shall be made in DIA’s sole and absolute discretion and shall be final.

Health and Safety:

• Follow relevant laws, recommendations, and guidance provided by national, state, and local health authorities where you reside. In the United States, DIA will follow the guidance of the US Centers for Disease Control and Prevention (CDC), World Health Organization (WHO), and/or the state, county, and local health authorities where the meeting is being hosted.
• Adhere to government issued travel restrictions and guidance applicable to the place you will be travelling to for the meeting/event, the place you are travelling from, and any locations you will be transiting enroute to the meeting/event.
• Evaluate your own health and that of people you are in close contact with. Stay home if you feel sick or don’t feel that you can travel safely.
• Follow guidance from the local health authority, for everyday preventive actions to help prevent the spread of respiratory viruses, including:
  • Washing hands often with soap and water for at least 20 seconds, or an alcohol-based sanitizer with at least 60% alcohol.
  • Avoiding touching eyes, nose, and mouth with unwashed hands.
  • Covering your nose and mouth when coughing or sneezing. Throw used tissues in the trash.
  • Each person attending a DIA meeting or event in any capacity must make his/her own decisions about his/her health care and safety. DIA shall in no way be responsible for ensuring the safety and health of any attendee, participant, exhibitor, employee, or contractor.

Respectful Behavior:

Treat all attendees, organizers, and staff with respect and kindness. Embrace diversity and be open to different perspectives and backgrounds. Attendees must not in any way disrupt presentations during sessions, in the exhibit area, or at other events organized by DIA. All participants must comply with the instructions of DIA event staff.

No Harassment:

Harassment of any kind will not be tolerated. Harassment includes, but is not limited to, offensive verbal comments, inappropriate or intimidating behavior, unwelcome advances, and any form of bullying. Please be mindful of others’ personal space and boundaries.

Respect Diversity, Equity, and Inclusion:

Use language that is inclusive, avoiding any form of discrimination or offensive language based on gender, race, ethnicity, religion, disability, age, or any other protected characteristic. Discrimination in any form is unacceptable. Treat all attendees equally and with fairness, regardless of their background or identity. View DIA’s DE&I Statement

Professional Conduct:

Engage in professional conduct and discussions during the main event and related events. Refrain from disruptive or inappropriate behavior that may hinder the learning experience of others.

Respect Privacy:

Do not record or photograph others without their explicit permission. Respect the privacy of individuals during discussions and interactions.

Responsible Use of Technology:

If the event involves the use of technology, ensure responsible usage of online platforms and refrain from any malicious activities.

Compliance with Local Laws:

Abide by all applicable local laws and regulations while attending the educational meeting

Adherence to Event Rules:

Follow any additional rules or guidelines set forth by the event organizers to ensure a smooth and successful gathering.

Reporting Incidents:

If at any point you feel unsafe because another person at an event is not following the Code of Conduct, or is exhibiting conduct that is unwelcome or unsafe, please contact a DIA representative. . The DIA team is committed to addressing any concerns and taking appropriate actions to ensure the safety and well-being of all attendees. If a DIA representative is not available, please contact conference center or hotel personnel. You may also use your own discretion to involve the local authorities if necessary.

Consequences of Violation:

Failure to follow the provisions in this Code of Conduct may result in sanctions at the sole discretion of DIA, including but not limited to removal from an event, refusal of admission, and/or a ban from future events. DIA may provide a verbal or written warning prior to imposing sanctions in its sole discretion, but it shall not be required to do so.

Remember, our meetings are opportunities for growth, learning, and networking. Let’s all contribute to creating a positive and respectful environment where everyone feels valued and safe. Thank you for being a part of our community and helping us maintain a respectful and inclusive atmosphere.

To communicate with the event organizer before, during or after the event, please use the following contact information IncidentReport@diaglobal.org