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DIA is looking forward to a fantastic 2019 Global Annual Meeting in San Diego, and we will be sending you monthly Newsletters with important guidelines, deadlines, tips, and other information to maximize your experience.
Please email Americas.Exhibits@DIAglobal.org with the contact information of other members of your team that should receive the DIA 2019 Exhibitor Newsletters.
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NEW for 2019! Exhibitor Talent Show
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Are you looking for a fun way to attract attendees to your booth? Do you or one of your colleagues have a talent you'd like to share? DIA is looking for talented exhibitors to participate in our first exhibitor talent show!
Maybe you can play an instrument, perform spoken word, sing a song, do a dance, tell jokes (just make sure to keep it clean), or even perform a magical act that will make your colleague disappear!
Each exhibitor will have a 3-5 minute spot on either Tuesday or Wednesday during the coffee service that precedes the first session. A small stage and sound system will be available each day. It's free to participate, and you'll receive recognition (name, company, logo, talent) on the Talent Show Schedule which will be displayed throughout the week. Have a colleague post a video of your performance at the talent show on your Social Media accounts. Be creative! Maybe you can incorporate your company name, products, or services into your performance!
The talent show will be advertised in the DIA Global App and in the online agenda.
Talent Show Sign Up – Space is limited!
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Exhibit Hall Access |
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Due to a noticeable increase in complaints regarding solicitation of our exhibitors and attendees, DIA will not be offering free access hours to the Exhibit Hall at DIA 2019. If you have clients or prospects that wish to visit you in the Exhibit Hall, we encourage you to utilize the NEW and improved VIP Guest Invites program to register them.
The program is a free and convenient exhibitor resource designed to give you everything you need to promote your presence at DIA 2019 to all of your customers and prospects, while inviting them to register as your guest with exclusive discounts. Unlike the previous program, you will have the ability to send a promo code for discounted registration to your customers without sharing your customer contact list with a third party.
If you have any questions about the program or to have your customized dashboard link resent, contact VIP Guest Invites, our official vendor at support@vipguestinvites.com or 800-211-6570.
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DIA Show Daily Advertising |
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There is still time to reach DIA attendees and members daily by advertising in the official DIA Show Daily. Print issues will be actively distributed throughout the San Diego Convention Center, Sunday through Wednesday, and digital versions will be shared via email and social media.
- Ad placements, quarter-page or larger, include the complimentary publication of one 300-word press release and image in each issue that your ad appears – doubling your reach.
- Promote your products and services to attendees – our Product Showcase listings include 50-word description and color image. The cost is $650/product, and listings appears in all four issues.
- Ask about the opportunity to have your marketing message appear on the four DIA Show Daily publication bins located throughout the San Diego Convention Center.
For more information, contact DIA's only authorized show daily provider, CustomNEWS: Jenn Waters at +1.240.401.6779 or jwaters@showdailies.com.
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Booth Reminders |
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As a reminder, all booths are required to carpet or put down flooring in their booth. If you are not providing your own flooring, carpeting may be ordered through Freeman by using the order forms included in the Freeman Online Exhibitor Services Manual. Carpeting will be forced on any booth not carpeted by noon on Sunday unless previous arrangements have been made.
Additionally, DIA provides a standard package with each 10'x10' booth that includes a 6' skirted table, 2 chairs, etc. Please complete and return the Show Package form to Freeman indicating if you wish to receive the booth package or not.
Make sure you have your Freeman orders in by Thursday, May 30, to receive incentive pricing.
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Additional Services |
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In addition to the standard booth services offered by Freeman, we'd also like to highlight some of the other official groups offering services to exhibitors this year. Internet, phone, and TV is provided by Smart City; Audio/Visual rentals are handled by Expert'ease; Catering services are provided by Centerplate; and lead retrieval scanner rentals are coordinated through Experient.
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Authorized Vendor List |
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With any exhibition there are always multiple companies and individuals to deal with – from logistics and housing to marketing and furniture orders – and it's often difficult to remember who to contact. To help you with this, we've created and Authorized Vendor List for your reference. This list provides the companies that DIA has contracted with for the DIA 2019 exhibit. Please note, as additional parties are brought on to handle various aspects of the show, the list will be updated.
We have been notified recently of a handful of unauthorized companies soliciting our exhibitors, specifically selling attendee lists. DIA does not provide our attendee data to any third-party organization to sell to exhibitors. If at any time you have doubts as to whether a company has been approved to represent or work for DIA 2019, please email Americas.Exhibits@DIAglobal.org. DIA will not have the ability to assist you with any issues that may arise from using an unauthorized vendor.
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Exhibitor Hosted Events |
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As several exhibitor events have to come to our attention that were not previously known to DIA, we would like to reiterate that the DIA Event and Meeting Space Application Form must be completed for any event held in conjunction with the DIA Global Annual Meeting. This includes any function involving DIA attendees such as, but not limited to, private breakfasts, luncheons, receptions, parties, VIP suites, or other off-site events. We would also like to ensure that all Exhibitor hosted events adhere to DIA's Code of Conduct.
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Exhibit Personnel Registration |
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Make sure to register your staff by Thursday, June 20 in order to save time onsite!
Online Registration
We strongly encourage registration through the Online Registration System as the system identifies exactly how many full-meeting and booth personnel badges your company receives and allows you to make replacements and other changes on your own. Only those listed as an exhibit contact will be able to use their user ID and password to access the online system. Please contact Americas.Exhibits@DIAglobal.org with any issues or questions.
Badge Allotments – Each 10x10 booth includes 1 full meeting and 3 booth personnel badges (a 10x20 would include 2 full meeting and 6 booth personnel badges, and so on). Innovators Hub Booths include 2 booth personnel badges. Certain exhibitor marketing opportunities include additional booth personnel badges as well.
Once you've utilized the badges included with your booth and marketing package, additional staff will need to register as attendees for DIA 2019. Additional booth personnel badges are not available.
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Hotel Rooms |
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If you have not yet made your hotel reservations, we encourage you to book your rooms now! Please note, DIA's discounted hotel rates expire June 3. DIA will not be able to assist with San Diego hotel rates beyond this date.
DIA currently does not require hotel deposits, nor do we impose cancellation fees outside of those established by our contracted hotels. As we would like to continue with this policy, we ask that you review your current room reservations, and release any rooms that you no longer need. Should DIA experience a significant number of late exhibitor hotel room cancellations, our policy will need to change for future years.
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Upcoming Deadlines |
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Additional Global Exhibiting Opportunities |
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DIA China 2019
May 20-23 | Beijing, China
DIA Annual Canadian Meeting
November 5-6 | Gatineau, QC, Canada
See DIAglobal.org/exhibits for a current list of upcoming global exhibiting opportunities.
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Past Exhibitor eNewsletters |
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Your DIA 2019 Exhibit Team |
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Booth Location and Additional Marketing Opportunities
Craig Baker (Companies A-L) | +1.703.679.3942 | Craig.Baker@spargoinc.com
Kristin Hudson (Companies M-Z) | +1.703.995.3868 | Kristin.Hudson@spargoinc.com
Booth Structure and Marketing Opportunity Logistics
Shirley Harris, CEM | +1.703.679.3953 | Shirley.Harris@spargoinc.com
Personnel Registrations and Exhibit Policies
Jeff Korn | +1.215.442.6184 | Jeff.Korn@DIAglobal.org
Jessica Culp | +1.215.442.6132 | Jessica.Culp@DIAglobal.org
Billing and Payments
Kelly Deering | +1.703.654.6926 | Kelly.Deering@spargoinc.com
Devinn Esberry | +1.703.592.4391 | Devinn.Esberry@spargoinc.com
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