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DIA 2016 Annual Meeting

Email with the contact information of anyone on your team that should also be receiving the DIA 2016 Exhibitor eNewsletters.

  In this eNewsletter:
  Lf Border Exhibit Personnel Registration Deadline: FRIDAY, MAY 20  
  Lf Border Important Notice: Unauthorized Vendors  
  Lf Border Preconference Tutorials and Mural Arts Program  
  Lf Border Policies and Procedures  
  Lf Border Exhibitor Events and Meetings
  Lf Border Liability Insurance Requirements  
  Lf Border Medical Heroes Appreciation 5K  
  Lf Border Booth Reminders  
  Lf Border Additional Services  
  Lf Border Upcoming Deadlines  
  Exhibit Personnel Registration Deadline: FRIDAY, May 20

If you haven’t already done so, don’t forget to register the staff included with your booth by 5:00PM on Friday, May 20 in order to appear in the printed Attendee List.

PDF Registration Form | Online Registration

We strongly encourage registration through the Online Registration System as the system will let you know exactly how many full-meeting and booth personnel badges your company receives – and allows you to go in and make replacements and other changes on your own. Only the primary and secondary Contact’s user ID and password will access the online system. Please contact with any issues or questions.

  Important Notice: Unauthorized Vendors

We have been notified recently of a handful of unauthorized companies soliciting our exhibitors related to contacts lists, housing, internet, etc. If at any time you have doubts as to whether a company has been approved to represent or work for DIA or the DIA 2016 Annual Meeting, please refer to the website list of Authorized Vendors, which includes a list of known unauthorized companies that have been soliciting our exhibitors recently. Feel free to reach out to with additional questions, or to let us know of an unauthorized solicitation. Please note DIA will not have the ability to assist you with any issues that may arise from using an unauthorized vendor.

  Preconference Tutorials and Mural Arts Program

Maximize your DIA 2016 experience by adding a preconference tutorial to your registration for additional learning - View Full List of Tutorials - or take some time to network and participate in an experiential painting activity led by the Philadelphia Mural Arts Program – View More Information. Space is filling up fast! Contact to add a Preconference Tutorial or Mural Arts Session.

  Policies and Procedures

Please familiarize yourself and your team with the Policies and Procedures page of the DIA 2016 website. All exhibitors are expected to adhere to DIA exhibit policies.

Please note that due to Pennsylvania state liquor laws, exhibitors are not permitted to give away unopened bottles of wine or other alcoholic beverages as gifts or raffle prizes to attendees.

  Exhibitor Events and Meetings

ExhibitingAre you planning a client event during DIA 2016? Rooms at area hotels book fast, so make sure to complete your preparations early. DIA reserves all function space at the Convention Center and room block hotels – to request space, please complete the Event and Meeting Space Application Form (space at the Convention Center is not available). Limited space at the Philadelphia Marriott Downtown, connected to the Pennsylvania Convention Center, is still available but quickly filling up. Contact Nicole Trotter at or +1.215.625.6016 for availability nearby.

Please make sure to complete and return the Event and Meeting Space Application Form for any function you may be planning during DIA 2016 – whether at a neighboring hotel, restaurant, museum, stadium, theater, or any other venue in the city.

  Liability Insurance Requirements

All exhibiting companies are required to provide proof of insurance to DIA. Please review the details on our Proof of Insurance Information PDF online. Certificates of insurance may be faxed to +1.215.442.6199 or emailed to

  Medical Heroes Appreciation 5K

Register now and receive an Early Bird discount for the CISCRP Medical Heroes Appreciation 5K, in conjunction with the DIA 2016 Annual Meeting on Monday, June 27! It's a fun, active way to celebrate the clinical research volunteers. Create a team with your colleagues for some camaraderie and healthy competition!
Register Now

  Booth Reminders

As a reminder, all booths are required to carpet or put down flooring in their booth. If you are not providing your own flooring, carpeting may be ordered through Freeman by using the order forms included in the Exhibitor Service Manual. Carpeting will be forced on any booth not carpeted by noon on Sunday unless previous arrangements have been made.

DIA provides a standard package with each 10x10 booth that includes a 6’ skirted table, 2 chairs, and a waste basket. Please complete and return the Show Package form to Freeman indicating if you wish to receive the booth package or not.

  Additional Services

In addition to the standard booth services and utilities offered by Freeman, we’d also like to highlight some of the other official groups offering services to exhibitors this year. Audio/Visual rentals are being handled by PCC/SMG Show Services; Catering services are provided by Aramark; and lead retrieval scanner rentals are coordinated through Experient.

Robert Levy Photography will be providing booth photographs. Robert Levy may be reached at

  Upcoming Deadlines:
See Full List of Deadlines

  Past Exhibitor eNewsletters
  Your DIA 2016 Exhibit Team:
Booth Location and Additional Marketing Opportunities
Craig Baker (Companies A-L) | +1.703.679.3942 |

Kristin Hudson (Companies M-Z) | +1.703.995.3868 |

Booth Structure and Marketing Opportunity Logistics

Shirley Harris, CEM | +1.703.679.3953 |

Personnel Registrations and Exhibit Policies

Jeff Korn | +1.215.442.6184 |

Jessica Culp | +1.215.442.6132 |

Billing and Payments

Kelly Deering | +1.703.654.6926 |

Tania Malik | +1.703.995.2561 |

Print Advertising and Solution Provider Webinars
Amy Barnett | +1.267.419.8735 |

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