Exhibitor eNewsletter – May 2022
DIA 2022 is quickly approaching, and we are excited to see you in person! This newsletter includes important dates and policies to assist you in the planning process. The Exhibitor Resource Center is your go-to spot for all DIA 2022 Exhibit information.
Did you miss the Exhibitor Webinar, held in April?  Have questions about McCormick’s Exhibitor Bill of Rights, EAC requirements, booth cleaning. etc.?  We urge you to review the webinar slides or webinar recording to ensure smooth move-in, onsite and move-out activities.
In this eNewsletter:

Upcoming Deadlines  View the full list of Important Dates & Deadlines here.

Exhibit Personnel Registration 
We highly recommend that you register your badges by Monday, May 23 to provide ample time for your team to upload their proof of vaccination and be included on the Advance Registration Attendee List.

The Online Registration System identifies exactly how many full-meeting and booth personnel badges your company receives and allows you to make replacements and other changes on your own. Only those listed as a Primary or Secondary exhibit contact will be able to use their user ID and password to access the online system. Please contact Americas.Exhibits@DIAglobal.org with any issues or questions.
Badge Allotments - Each 10’x10’ booth includes 1 full meeting and 3 booth personnel badges (a 10’x20’ would include 2 full meeting and 6 booth personnel badges, and so on). Certain exhibitor sponsorship opportunities include additional booth personnel badges.
Once you’ve utilized the badges included with your booth and marketing package, additional staff will need to register as attendees for DIA 2022. Additional booth personnel badges are not available.
All DIA 2022 attendees must provide proof of COVID-19 vaccination. Once registered, all booth personnel and full meeting registrants will receive an email from CrowdPass with a unique link to upload their proof of vaccination.

Booth Reminders

As a reminder, all booths are required to carpet or put down flooring in their booth. If you are not providing your own flooring, carpeting may be ordered through FreemanFreeman will automatically lay carpeting in any booth not covered by noon on Sunday, June 19 unless prior notification has been received by DIA or Freeman that the exhibitor will be providing their own flooring. The Exhibitor will be invoiced by Freeman for this service at the onsite rates.

Make sure you have your Freeman orders in by Monday, May 23, to receive incentive pricing.

Exhibitor Attendee List

The attendee list will be sent out to exhibit contacts the week of May 23. The list will be updated on a weekly basis and include Name, Company, Job Title, and Country.           
The list is to be used for internal informational purposes only and not utilized for any means of solicitation.

Sponsorship Opportunities Still Available!

DIA offers a selection of Networking, Branding, and Advertising opportunities to promote your company to DIA 2022 attendees. View a full list of Sponsorship Opportunities and connect with your Sales Director to learn more.
Sara Kolovitz (Companies 1-L) | +1.312.673.4779 skolovitz@smithbucklin.com
Andrew Haigh (Companies M-Z) | +1.312.673.5442 ahaigh@smithbucklin.com

Booth Giveaway and Recruiting Listing

As a complimentary service, DIA will promote exhibitor giveaways and recruiting lists to attendees prior to and during the Global Annual Meeting. Complete the DIA Giveaway Form and/or Recruiting Promotion Form by Monday, May 23, to take advantage of these opportunities.

Authorized Vendor List
With any exhibition there are always multiple companies and individuals to deal with – from logistics and housing to marketing and furniture orders – and it's often difficult to remember who to contact. To help you with this, we've created and Authorized Vendor List for your reference. This list provides the companies that DIA has contracted with for the DIA 2022.
We have been notified recently of a handful of unauthorized companies soliciting our exhibitors, specifically selling attendee lists. DIA does not provide our attendee data to any third-party organization to sell to exhibitors. If at any time you have doubts as to whether a company has been approved to represent or work for DIA 2022, please email Americas.Exhibits@DIAglobal.org. DIA will not have the ability to assist you with any issues that may arise from using an unauthorized vendor.

Exhibitor Events & Meetings

Are you planning a client event or internal staff meeting during DIA 2022? Meeting space at area hotels is going quickly, so we encourage you to secure your meeting/event space as soon as possible. You must complete and return the Event and Meeting Space Application Form for any function you may be planning during DIA 2022 – whether at a neighboring hotel, restaurant, museum, stadium, theater, or any other venue in the city.
DIA reserves all function space at hotels within our room block and must approve any event through the above form in order to release space.

Hotel Rooms

DIA is pleased to offer you an easy booking experience and the lowest rates at the best hotels in Chicago! Exclusive DIA rates are available on a first-come, first-served basis.
Official DIA Hotels & Amenities | Map of DIA Hotels | Exhibitors Book Here

Chicago White Sox Baseball Game

The Chicago White Sox will be in town during DIA 2022, taking on the Toronto Blue Jays, and the home team is holding a dedicated seating area for DIA 2022 attendees! Game Day is Monday, June 20, at 7:10pm CST, only two miles from McCormick Place Convention Center. Ticket deadline is June 1 and seats are limited, so purchase your tickets now! A map of the stadium is also available here.

Interested in hosting an event during the game? Guaranteed Rate Field also has pre-game event space located throughout the ballpark for entertaining your clients. Click here for details and contact Scott Gbur at sgbur@chisox.com or +1.312.674.5322 for more information.

Your DIA 2022 Exhibit Team:

Booth Sales and Additional Sponsorship Opportunities
Companies 1-L
Sara Kolovitz | +1.312.673.4779 | skolovitz@smithbucklin.com
Companies M-Z
Andrew Haigh | +1.312.673.5442 | ahaigh@smithbucklin.com         

Booth Structure and Logistics
Jennifer Jasas | +1.312.673.5438 | jjasas@smithbucklin.com

Personnel Registrations and Exhibit Policies
Megan Stevens | +1.215.442.6150 | Megan.Stevens@DIAglobal.org

Billing and Payments
Amber McKnight | +1.312.673.4895 | amcknight@smithbucklin.com
Copyright © 2022 Smithbucklin, All rights reserved.

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