Dear Exhibitor,

DIA is looking forward to a fantastic Annual Meeting this year in Washington, DC and in order to help make the meeting and exhibit as beneficial to your company as possible, we’ll be sending out monthly eNewsletters related to the DIA 2015 51^st Annual Meeting to all exhibit contacts. 

If you wish to add someone to the distribution list to make sure your team doesn’t miss anything, email Exhibits@DIAHome.org with the contact details for the individuals you’d like to add to the list.

eNewsletter Highlights:

• Policies and Procedures for Exhibitors
• Call for Professional Posters | Opens January 26
• Exhibitor Invites Email Campaign | Launches January 21
• Hotel Reservations | Early-Bird Rates Expire Soon
• Why Choose an Official DIA Hotel?
• Registration for Exhibit Personnel Open
• Marketing & Industry Support Opportunities
• Authorized Vendor List
• Additional Exhibiting Opportunities in Europe

Policies and Procedures for Exhibitors

Please familiarize yourself and your team with the updated Policies and Procedures for Exhibiting Companies. Clarification has been made in many areas, including booth structure guidelines, in order to avoid situations that may arise onsite regarding line of sight and other obstructive booth designs. Companies with booths 20x20 and larger will need to submit their booth design for DIA approval through the Custom Forms section of the J. Spargo and Associates webpages.

Call for Professional Posters | Opens January 26

We invite all members and stakeholders to submit a professional poster for display at the DIA 2015 51^st Annual Meeting. The Professional Poster Program is an opportunity for you to present research to a diverse group of scientific professionals who are actively involved in the discovery, development, and life cycle management of pharmaceuticals, biotechnology, and related medical products.

New this Year: Take your Poster to the Podium
Accepted abstract authors will have the opportunity to present their research from the podium in addition to displaying their poster onsite in
Washington, DC. 

Exhibitor Invites Email Campaign | Launches January 21

Drive Traffic to your Booth! DIA is covering all the costs associated with this great premeeting marketing tool, Exhibitor Invites. This easy to use program has proven to be one of the most powerful ways to ensure your key contacts attend DIA 2015 51^st Annual Meeting. The Exhibitor Invites program helps you accelerate your business relationships; exhibitors who make use of the program get 20% more booth traffic on average than exhibitors who do not.

Don’t miss this opportunity to connect with your customers and prospects while they are still forming their plans for DIA 2015 51^st Annual Meeting. A little buzz is valuable. The Exhibitor Invites program will launch on Wednesday, January 21. 

If you have any questions about the Exhibitor Invites program, contact your personal Exhibitor Invites Specialist Greg Gentry at 541.363.3113 or
gregg@exhibitorinvitesteam.com.

Hotel Reservations | Early-Bird Rates Expire Soon

If you have not already made your company’s hotel reservations, we recommend you doing this at your earliest convenience. Book by February 27 to qualify for early-bird rates at select properties. Housing availability is first come, first serve.

  List of Room Block Hotels | Map of DIA Hotels

Travel Planners (now onPeak, part of the GES Global Network) is the official Housing Bureau for the DIA 2015 51^st Annual Meeting.

Why Choose an Official DIA Hotel?

We encourage you to understand the importance of selecting an official DIA hotel. To obtain the necessary amount of meeting and exhibit space at the Convention Center and the hotels, DIA must contract a minimum number of guest rooms. If the contractual obligation is not met, DIA will incur significant financial penalties and have difficulty obtaining sufficient meeting space in the future. Conference costs—even attendee and exhibitor fees—could increase. When we are able to maintain a consistent history of hotel rooms sold, we are better positioned to negotiate the lowest hotel rates possible for future DIA meetings.

  Exhibitors Book Now

Registration for Exhibit Personnel Open

You can now begin to register your exhibit personnel for the DIA 2015 51^st Annual Meeting.

  PDF Registration Form | Online Registration

We strongly encourage registration through the Online Registration System as the system will let you know exactly how many full-meeting and booth personnel badges your company receives – and allows you to go in and make replacements and other changes on your own. Only the Primary Contact’s user ID and password will access the online system. Please contact Jeff or Jessica with any issues or questions.

Marketing & Industry Support Opportunities

Increase your exposure at the DIA 2015 51^st Annual Meeting! We are happy to offer an extensive list of old and new marketing, advertising, and support opportunities. Our team at J. Spargo & Associates will be happy to work with you to secure the right Marketing & Industry Support Opportunities to help you exceed your goals in Washington, DC. Hurry, opportunities are selling quickly!

A reminder DIA has a Marketing Free Zone in place an area surrounding the Walter E. Washington Convention Center and nearby hotels. Please make sure your marketing and advertising teams are aware.

Authorized Vendor List

With any exhibition there are always multiple companies and individuals to deal with – from logistics to housing to marketing and furniture orders – and it’s often difficult to remember who to contact. To help you with this, we’ve created and Authorized Vendor List for your reference. This list provides the companies DIA has contracted with for the DIA 2015 51^st Annual Meeting. Please note as additional parties are brought on to handle various aspects of the meeting, the list will be updated.

If at any time you have doubts as to whether a company has been approved to represent or work for the DIA 2015 51^st Annual Meeting, please email Exhibits@DIAHome.org. DIA will not have the ability to assist you with any issues that may arise from using a non-official vendor.

Additional Exhibiting Opportunities in Europe

A unique opportunity to maximize visibility with your European Customers. For the first time, the DIA EuroMeeting and Clinical Forum, will be held under a single roof. This lets you reach 2,500 leading medicine development professionals from around Europe simultaneously. The meetings take place April 13-15 at the Palais des Congrès in Paris. Only a few opportunities remain available – contact us now to secure your space! 

  EuroMeeting Exhibition | Clinical Forum Exhibition

Kind regards,