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May Exhibitor eNewsletter
eNewsletter Highlights:
Exhibit Personnel Registration
If you haven’t already done so, don’t forget to register the staff included with your booth by 5:00PM on Thursday, June 12 in order to have badges ready when your staff arrives in San Diego. Personnel may be registered online through Manage My Exhibits (primary contact login required) or via email/fax by completing the Exhibit Personnel Registration Form for each staff member.
Call for Power Up! Presenters | Deadline: May 23
Come and share your unique story, a passion, or reason for doing what you do each day. Participate as a Power Up! presenter in this first ever session that breaks the mold of the traditional DIA Annual Meeting Program Offering. Presentations are nonscientific and an opportunity to inspire others and to have FUN! Share your story in 5 minutes with 20 slides. DIA will help you along the way by giving you some tips and tricks to consider as you prepare your presentation. Here are some examples: Presentation 1 and Presentation 2. Submit your idea by Monday, May 23 to Julie.Ho@diahome.org
Preconference Tutorials
Maximize your learning prior to the Annual Meeting by adding a tutorial to your registration. Space is filling up fast! Contact CustomerService@diahome.org to add preconference tutorials now. View Full List of Tutorials
DIA 2014 App
Network with attendees and exhibitors, search sessions, connect to DIA resources, social media channels, member communities, and more. Download the Free app today by searching for "DrugInfoAssn" in your device's app store. To access the DIA 2014 50th Annual Meeting app:
- Click on the Events Icon
- Select DIA 2014 50th Annual Meeting
- Login with the email address you used to register
Liability Insurance Requirements
All exhibiting companies are required to provide proof of insurance to DIA. Please review the details on our Proof of Insurance Information PDF online. Certificates of insurance may be faxed to +1.215.442.6199 or emailed to exhibits@diahome.org.
Booth Reminders
As a reminder, all booths are required to carpet or put down flooring in their booth. If you are not providing your own flooring, carpeting may be ordered through Freeman by using the order forms included in the Exhibitor Service Manual. Carpeting will be forced on any booth not carpeted by noon on Sunday unless previous arrangements have been made.
Additionally, DIA provides a standard package with each 10x10 that includes a 6’ skirted table, 2 chairs, etc. If you do not wish to receive the booth package, please complete and return the Show Package form to Freeman checking the box at the bottom only if you are NOT interested in the free booth package.
Additional Services
In addition to the standard booth services and utilities offered by Freeman we’d also like to highlight some of the other official groups offering services to exhibitors this year. Audio/Visual rentals are being handled by AV Concepts; Catering services are provided by Centerplate including drink ticket sales for DIA’s Opening Reception and 50th Anniversary Celebration on Monday; and lead retrieval scanner rentals are coordinated through Experient.
Robert Levy Photography will be providing booth photographs this year. Robert Levy may be reached at rlevyphoto@gmail.com.
Policies and Procedures
Please familiarize yourself with the Policies and Procedures required by DIA. All exhibitors are expected to adhere to DIA exhibit policies.
Marketing & Advertising Opportunity Highlights
Marketing and Industry Support Opportunities are still available to help you maximize your investment and stand out in the crowd. The current availability of our most sought after industry support items are as follows:
- 7 preregistration eblast spots
- 2 Innovation Theater openings
- Small number of a variety of branding options through signage, banners, and floor stickers
If you're interested in any of these high-demand opportunities, the time to act is now. For additional information on the above opportunities and more, contact Craig Baker (+1.703.679.3942 | Craig.Baker@jspargo.com) or Michele LaFrance (+1.703.679.3951 | Michele.LaFrance@jspargo.com).
Advertise in the DIA 2014 50th Annual Meeting Show Daily – the only authorized Show Daily at the Annual Meeting – with a Marketplace/Business Card Ad in the exhibitor list/floor plan pull out section. The Show Daily is distributed to all 7,000+ participants at the meeting. Deadline for reservations and materials is June 10 (for Issue 1) and June 15 (for issues 2-4). For more details see the Annual Meeting Advertising Guide or contact Michael Boucher (+1.267.419.8735 | mboucher@influencem.com).
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Speaker Promotion on the DIA YouTube Channel
Are you or is someone you know presenting at this year’s Annual Meeting? If so, you are invited to promote your speaker’s presentation virally through video. Record a 30-60 second video and have it added it to the DIA YouTube Channel by uploading to an FTP site such as Dropbox or by emailing the video to DIA. When submitting, please be sure to email specifics on how to access your video. Make sure to reference the date and time of the presentation, what attendees can expect to learn, and why the topic is important , and take a moment to wish DIA a “Happy 50th Anniversary”. There is no deadline to participate, but the earlier a clip is uploaded the more exposure it will receive!
Upcoming Deadlines
- May 16 – Experient Lead Retrieval tier 2 early-bird pricing
- May 22 - Freeman discount price deadline (furnishings, carpeting,
graphics, labor, booth cleaning, rigging, electrical)
- May 23 - Catering order form due to Centerplate/San Diego Convention
Center Catering Department
- May 29 – Smart City (interntet/telephone) incentive order deadline
- June 4 - Last day for Advance Freight shipments to arrive at the warehouse
without a surcharge
- June 6 – AV Concepts (audio/visual) order deadline
Past Exhibitor eNewsletters:
Kind regards,
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