Terms and Conditions for DIA Americas Meetings

  • Cancellation Policies

      For Full Meeting and One Day Registrations

      All cancellations must be made in writing and received at the DIA Americas office no later than four weeks prior to the start date of the program. After this date, there will be no refunds. Registrants who do not cancel prior to this date and do not attend will be responsible for the full registration fee. Registrants are responsible for cancelling their own hotel and travel reservations. DIA reserves the right to alter the venue, if necessary. If an event is cancelled, DIA is not responsible for airfare, hotel, or other costs incurred by registrants.

      An administrative fee of $200 will be withheld from the refund amount for meeting cancellations received by the published deadline.

      Any multiple purchase discounts that may have been applied will be void in the event of a registrant’s cancellation of any portion of their registration.

      For Short Courses

      Cancellations must be received in writing by the DIA Americas office no later than four weeks prior to the tutorial start date. Registrants who do not cancel by that date and do not attend will be responsible for the full registration fee. Registrants are responsible for cancelling their own hotel and airline reservations. DIA reserves the right to alter the venue, if necessary. If an event is cancelled, DIA is not responsible for any airfare, hotel, or other costs incurred by registrants.

      An administrative fee of $200 will be withheld from the refund amount for tutorial cancellations received by the published deadline.

      Any multiple purchase discounts that may have been applied will be void in the event of a registrant’s cancellation of any portion of their registration.

  • Transfer Policies

    For Full Meeting and One Day Registrations

    Registrants may transfer their registration to a colleague at any time but membership is not transferable. Please notify the DIA Americas office of such transfers as soon as possible, preferably in writing. Substitute registrants will be responsible for the nonmember fee, if applicable. Last minute replacements may contact a DIA representative onsite at the DIA registration desk in order to process the transfer.

    For Short Courses

    Registrants may transfer their Short Course registration to a colleague at any time. Please notify the DIA Americas office of any such transfers as soon as possible, preferably in writing. Last minute replacements may contact a DIA representative onsite at the DIA registration desk in order to process the transfer. Registrants who transfer from a half day to a full day Short Course are responsible for the additional registration fee; registrants who transfer from a full day to a half day Short Course will receive a refund of the difference provided the transfer request is received no later than four weeks prior to the Short Course start date.

  • Event Notices

    Unless otherwise disclosed, the statements made by speakers and instructors represent their own opinions and not necessarily those of the organization they represent, or that of DIA (Drug Information Association). Speakers, instructors, agenda, and continuing education information are subject to change without notice. Recording of any DIA educational material in any type of media is prohibited without prior written consent from DIA.

    DIA reserves the right to restrict or deny admission to, or expel from the Event any person: (i) who in DIA’s sole discretion is behaving or threatening to behave in a manner which DIA reasonably considers to be disruptive of the Event; (ii) violating DIA’s rules or policies, or local, state, or federal laws, or whose conduct is deemed illegal, disorderly, or offensive by DIA in its sole discretion; or (iii) for any other reason in its sole discretion.

  • Participants With Disabilities

    Reasonable accommodations will be made available to persons with disabilities who attend an educational activity. Contact the DIA Americas office in writing at least 15 days prior to event to indicate your needs.

  • Event Stream and Recording

    If you attend a DIA event, we may take photographs of you at the event. We may also make video and audio recordings of events (both face to face and online) that may include your participation in the event, including your image, questions, and comments.

    DIA uses photography and recorded video and audio to promote our events and to make them available for later use to support DIA's mission to improve health and well-being worldwide by promoting the exchange of vital information and issues related to healthcare products, technologies and services. Events go by extremely quickly. Attendees, speakers and exhibitors cannot attend all sessions and discussions. Photography and recordings are essential to allow attendees, speakers and exhibitors to learn from sessions and discussions they couldn't attend, capture the energy and atmosphere outside the official sessions, and allow persons who could not attend to view what transpired and learn from the event.

  • Privacy Statement

    DIA respects the privacy of all of its members and customers. The Privacy Policy applies to all information DIA collects, including information collected via this website and DIA online community websites, email and other electronic communications between you and DIA, event registrations, and information you provide to DIA offline. Please review the Privacy Policy here:

    View Privacy Policy

  • Exhibition Access

    If this event includes an exhibition, your registration includes access to the Exhibit Hall or Tabletop Display Area during posted open hours. DIA does not allow access to the Exhibit Hall to anyone under the age of 18.