Terms and Conditions for DIA Americas Meetings

Cancellation Policies

For Full Meeting and One Day Registrations

All cancellations must be made in writing and received at the DIA Americas office no later than four weeks prior to the start date of the program. After this date, there will be no refunds. Registrants who do not cancel prior to this date and do not attend will be responsible for the full registration fee. Registrants are responsible for cancelling their own hotel and travel reservations. DIA reserves the right to alter the venue, if necessary. If an event is cancelled, DIA is not responsible for airfare, hotel, or other costs incurred by registrants.

An administrative fee of $200 will be withheld from the refund amount for meeting cancellations received by the published deadline.

Any multiple purchase discounts that may have been applied will be void in the event of a registrant’s cancellation of any portion of their registration.

For Short Courses

Cancellations must be received in writing by the DIA Americas office no later than four weeks prior to the short course start date. Registrants who do not cancel by that date and do not attend will be responsible for the full registration fee. Registrants are responsible for cancelling their own hotel and airline reservations. DIA reserves the right to alter the venue, if necessary. If an event is cancelled, DIA is not responsible for any airfare, hotel, or other costs incurred by registrants.

An administrative fee of $200 will be withheld from the refund amount for short course cancellations received by the published deadline.

Any multiple purchase discounts that may have been applied will be void in the event of a registrant’s cancellation of any portion of their registration.


Transfer Policies

For Full Meeting and One Day Registrations

Registrants may transfer their registration to a colleague at any time but membership is not transferable. Please notify the DIA Americas office of such transfers as soon as possible, preferably in writing. Substitute registrants will be responsible for the nonmember fee, if applicable. Last minute replacements may contact a DIA representative onsite at the DIA registration desk in order to process the transfer.

For Short Courses

Registrants may transfer their short course registration to a colleague at any time. Please notify the DIA Americas office of any such transfers as soon as possible, preferably in writing. Last minute replacements may contact a DIA representative onsite at the DIA registration desk in order to process the transfer. Registrants who transfer from a half day to a full day short course are responsible for the additional registration fee; registrants who transfer from a full day to a half day short course will receive a refund of the difference provided the transfer request is received no later than four weeks prior to the short course start date.


Event Notices

Unless otherwise disclosed, the statements made by speakers and instructors represent their own opinions and not necessarily those of the organization they represent, or that of DIA (Drug Information Association). Speakers, instructors, agenda, and continuing education information are subject to change without notice. Recording of any DIA educational material in any type of media is prohibited without prior written consent from DIA.

DIA reserves the right to restrict or deny admission to, or expel from the Event any person: (i) who in DIA’s sole discretion is behaving or threatening to behave in a manner which DIA reasonably considers to be disruptive of the Event; (ii) violating DIA’s rules or policies, or local, state, or federal laws, or whose conduct is deemed illegal, disorderly, or offensive by DIA in its sole discretion; or (iii) for any other reason in its sole discretion.

As a condition of registering for the DIA event, you acknowledge DIA’s right to record and stream, by any audio, video, or audio-visual means, the DIA event and your participation in the event, including your image, questions, and comments.  You further acknowledge DIA’s right, as the sole and exclusive owner of the event, to use, reproduce, publish, license, sell, display, and distribute copies of the event in any print or electronic medium (such as CD-ROM or via the Internet) consistent with DIA’s nonprofit and tax exempt purposes.  You agree to waive any right to royalties or compensation for any of the rights you have granted DIA. 


Participants With Disabilities

Reasonable accommodations will be made available to persons with disabilities who attend an educational activity. Contact the DIA Americas office in writing at least 15 days prior to event to indicate your needs.


Photography Policy

By attending a DIA event you give permission for images of you, captured during the event through video, photo, and/or digital camera, to be used by DIA in promotional materials, publications, and website and waive any and all rights including, but not limited to compensation or ownership.


Exhibition Access

If this event includes an exhibition, your registration includes access to the Exhibit Hall or Tabletop Display Area during posted open hours. DIA does not allow access to the Exhibit Hall to anyone under the age of 18.