Dear Exhibitor,

We are excited that you will be joining us as an Exhibitor at the DIA 2014 50th Annual Meeting this June in San Diego. This is the first Exhibitor eNewsletter tailored just for 2014 Exhibitors to highlight important information relevant to you!

eNewsletter Highlights:

Call for Professional Posters Deadline Approaching - Monday, February 10
Are you interested in presenting at the DIA 2014 50th Annual Meeting?  We are now accepting abstracts for the Professional Poster Program for this year’s Annual Meeting. Life Sciences Professionals from all fields related to the mission of the DIA are invited to submit a poster to be displayed at the DIA 2014 50th Annual Meeting being held June 15-19 in San Diego, CA.

Submission Deadline: Monday, February 10

Abstract Guidelines | Submit an Abstract Online

See page 2 of the Abstract Guidelines for a professional poster abstract template
and sample poster abstract.

Exhibitor Contact Information
In an effort to send information to the correct people (we know you do a lot, but sometimes you need to delegate), please email us at if you would like to either change your primary contact or add a secondary contact to make sure all your bases are covered. Please include the new or additional contact person’s name, email address, and company.

Hotel Reservations
If you have not already completed your company’s Exhibitor Housing Request Form, we recommend doing this immediately. Book by February 28 to qualify for early-bird rates at select properties. Housing availability is first come, first serve. There will be DIA Courtesy Shuttles running from the hotels to the San Diego Convention Center (other than those within walking distance); however, shuttles will only be accessible to individuals staying at designated DIA hotels.

Travel Planners Official Housing Bureau for the DIA 2014 50th Annual Meeting
Please be aware that we have had reports of a handful of unauthorized housing companies soliciting our Exhibitors for hotels at the Annual Meeting. Travel Planners does not solicit by telephone. DIA will not have the ability to assist you with any issues that may arise from using a non-official vendor.

The DIA reservations specialists at Travel Planners are available to assist you, Monday through Friday from 9:00AM-7:00PM ET at +1.800.221.3531 or +1.212.532.1660.

Exhibit Hall Schedule for 2014
Much time and effort has gone into creating a busy and productive Exhibit Hall with dedicated Exhibit Hall hours. View the full Exhibit Hall Schedule.

Registration for Exhibit Personnel Open
Please feel free to begin registering your exhibit personnel for the DIA 2014 50th Annual Meeting. Both the manual PDF Registration Form and the Online Registration System are available. Registration through the Online Registration System is recommended as the system will let you know exactly how many full-meeting and booth personnel badges your company receives – and allows you to go in and make replacements and other changes on your own. Only the Primary Contact’s user ID and password will access the online system. Please contact Jeff or Shannon with any issues or questions.

The deadline to appear in the Advance Attendee List is 5:00PM ET on Friday, May 9.

Additional Marketing & Industry Support Opportunities
Increase your exposure at the DIA 2014 50th Annual Meeting! We are happy to offer an extensive list of old and new marketing, advertising, and support opportunities. The Marketing & Industry Support Opportunities Brochure is now available, and our team at J. Spargo & Associates is happy to work with you to secure the right products to help you exceed your goals in San Diego. Hurry, opportunities are selling quickly!

Authorized Vendor List
With any exhibition there are always multiple companies and individuals to deal with – from logistics to housing to marketing and furniture orders – and it’s often difficult to remember who to contact. To help you with this, we’ve created and Authorized Vendor List for your reference. This list provides the companies that DIA has contracted with for the DIA 2014 50th Annual Meeting. Please note as additional parties are brought on to handle various aspects of the show, the list will be updated.

If at any time you have doubts as to whether a company has been approved to represent or work for the DIA 2014 50th Annual Meeting, please email DIA will not have the ability to assist you with any issues that may arise from using a non-official vendor.

Exhibit Logistics Webinar | March 2014
Once again, DIA will be offering a free webinar to assist with preparations regarding your Exhibitor participation. This webinar will cover information such as: move-in and set-up at the SDCC (what is, and is not, permitted), labor rules and guidelines, review of the Exhibitor Service Manual and online Exhibitor Resource Center. If you have any questions or suggested topics, please email your questions to The exact date and time will be communicated in the coming weeks.

Solution Provider Webinars
Spotlight your products and services with DIA’s Solution Provider Webinars. DIA's Solution Provider Webinars offer you an exciting new way to hit your target audience right where they live and work. You deliver relevant and timely content that will benefit your customers and prospects, while generating qualified leads for your organization, and DIA will promote, record, and host the webinar.
Let DIA work with you to create a webinar that delivers the solution-driven content needed by today’s industry professionals. Contact for details.

Kind regards,

Jeff Korn, Exhibits Associate

Shannon Lewis, Exhibits Associate

Facebook linkedIn Twitter youTube Flickr